You must remember to check your presenter's technical needs prior to signing the facility contract. Upon signing the facility contract,"?I recommend that you order ' both orally and in writing ' the appropriate audio/visual and other technical equipment. Make sure you receive confirmation in writing. Also, be sure to reconfirm your order no later than one week before the event and again the day before.

Once the A/V and technical needs are set up in the meeting room, do not just assume they work. Personally test them yourself no later than one hour before, and again ten minutes before, the start of the presentation.

When you're planning an event, don't take any detail for granted. Never assume that just because you ordered something, it's automatically going to be there. Always reconfirm everything. Personally check that all reservations have been confirmed and that the hotel has a room waiting for your special guests. Reconfirm all details, such as airport pick-ups and A/V requirements.

If you follow these useful steps, you WILL get the best out of your presenters all the time ' every time.